QuickBooks takes care of all your business needs and ensures that you don’t need to put in a lot of effort to grow your business. The Chart of Accounts in QuickBooks is introduced to save you time. This allows you to keep records of expense accounts, items, customers, vendors, classes, etc. Your data will be limited to one place and you can use it at any time. So, let’s start with the importance of the topic “Export QuickBooks Chart of Accounts” and move on to the steps to export it.
Read: How to Fix QuickBooks Error 6176 – Not Opening Company File
Why do You Need to Export the QuickBooks Chart of Accounts?
Creating a perfect business case is a major task that takes a lot of time and effort. While there are built-in reports and templates available to support the job, exporting a chart of accounts to QuickBooks can make your job easier. A standard chat format will be created which can also be shared with other users.
Steps to Export the Chart of Accounts to QuickBooks
Important: Before performing the export operation, be sure to make a copy of the QuickBooks for Business file. A backup copy will be helpful if you lose financial information from your company’s file during the transfer process. Exporting vendor, employee, and customer lists and charts of accounts is quick and easy. There are a few steps you need to follow to export and import accounts into a new QuickBooks file. Below are the detailed steps:
The easy way to import information is to use the QuickBooks Utility option. Before importing data into the new QuickBooks file, you must export the data from the old file.
Step 1: Export Chart of Accounts
- Open the QB Company file.
- Find the table of accountants you want to export.
- Select File from the taskbar.
- Go to Utilities and select Export.
- Next, select List of IIF files.
- A list will appear on your screen.
- Select the Chart of Accounts option.
- The Save As dialog box appears.
- Save the file by selecting a location from the drop-down list.
Step 2: Cover File
- First, you need to open Excel.
- Find Data in the top taskbar.
- Now click on From text option.
- A dialog box titled Import Text File will appear.
- Go to the folder where you saved the chart of accounts.
- If you have a previous version of Microsoft Office 2010, find the Text Import Wizard.
- Use it to find your favorite IIF file.
- Open the file and follow these steps:
- Select the file you want to export. Select the Delimited option.
- After that click on Next. Select from delimiter.
- Finally, select Column data format and click on General.
Step 3: Save the File
- A small box will appear on your screen, you have to choose the location to import the file.
- Select the Existing Spreadsheet option and click OK.
- Now go to the File drop-down menu and click on Save as an option.
- Your file will be saved in excel sheet format.
Quick Tips:
- You must carefully follow the process of exporting and importing information transfer between QuickBooks files, otherwise, there are chances of getting stuck. It is very important to save your time and effort
- Creating a backup of the export file is the climax. This will assist you with any issues that may arise during the transfer process. Make sure the imported file contains updated information for the chart of accounts and related lists
- You must be logged into QuickBooks as an administrator to perform import and export functions. If you have more than one user in your company file, make sure you are not in active multi-user mode.
Consultant
If you are looking for professional help and would like to learn more about how to export charts of accounts to QuickBooks, please contact our QuickBooks customer service and speak with a certified QuickBooks professional consultant.