One of the most popular software, QuickBooks, offers a wide range of features and utilities. It uses databases like Oracle, MySQL, and Microsoft SQL Server, which you can use to meet your specific business needs. Here you will learn how to easily access QuickBooks database. Not sure what a QuickBooks database is? Talk to our QuickBooks Specialist at our toll-free number +1 800-213-6058 to clear your doubts.
QuickBooks allows you to use three types of relational database management systems. You can choose the most suitable database as per your business needs. Let’s look at the three types of databases, followed by the process of accessing them.
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QuickBooks Database Types
Here is a list of QuickBooks databases:
Oracle
Oracle is very friendly for QuickBooks compatible databases. If your business has multiple accounts or performs a large number of transactions, Oracle is an ideal choice because Oracle Funnels data back through a central tabular repository. This determines whether your database administrator or financial controller can determine user benefits and is also able to automate basic transaction methods. This avoids entering additional data or storing unnecessary data.
In addition, your DBA is also capable of encrypting your fragile data and hiding or showing financial data to users based on a “need to know” methodology.
MySQL
If Oracle’s security standards don’t meet your needs, or if you want more flexibility with QuickBooks in terms of the different computers your business uses, MySQL may be the best option.
MySQL database gives you an exceptional level of security and it is almost impossible to hack. MYSQL database is compatible with more than twenty platforms such as Windows, Linux and Mac. It also allows you to work on cross-platform and high-level encryption.
Microsoft SQL
Microsoft SQL is an excellent database for professionals who work entirely on Windows computers. MS SQL integrates seamlessly with QuickBooks and lets you manage the number of records and transactions.
Like Oracle, MS SQL also allows database administrators to discover and control secrets. MS SQL has a unique feature of saving the transactions automatically instead of saving the data manually.
12 Easy Steps to Access the QuickBooks Database
Follow these 12 precise steps to learn how to access QuickBooks databases.
- First, download and install QuickBooks.
- Now create “Table in Microsoft Access”. This will allow you to access your “QuickBooks Data Files” as a user in the corresponding session as an Access database.
- Go to the “File” option, then select “New”.
- Select “Blank Database” and then select the “OK” option.
- Now you can see the default database file name DB 1 displayed in the box. Here you need to edit and rename it with a more appropriate name, for example: “QB link.mdb”.
- Afterward, save your file as the “Microsoft Access Database” type.
- Select “Create” and then select the “New” option.
- Click “OL” to select Link Table.
- Change the “Type First” list to the “ODBC Database” setting.
- Next, select the “Database service name associated with QuickBooks.” Here you can configure it with the ODBC driver.
- These can be the names of one of our pre-installed database services or one that you have created.
- Select one or more ‘QuickBooks tables’ to ‘Add your Microsoft Access project’ and then ‘OK’.
Frequently Asked Questions
ODBC stands for Open Database Connectivity. With the help of ODBC, you can export your company’s file data to a computer program. It lets you create invoices, reports, and access QuickBooks data files through third-party apps.
QuickBooks supports third-party applications, which you can integrate to access the database.
Conclusion
So here are the steps to access the QuickBooks database. If you still have any doubts or questions on this topic, don’t hesitate to call our QuickBooks Specialist support team toll-free at +1 800-213-6058 for guidance.