QuickBooks is an accounting software package launched and marketed by Intuit, typically specialized for small and medium-sized businesses. QuickBooks has the facility to back up company files and data. Do you know what a backup is? A backup is data that requires rebuilding your company file and the QuickBooks environment you were working in. It protects the users in case of accidental data loss.

Therefore, if you use QuickBooks, it is strongly recommended that you back up your company file regularly to maintain your security. While creating a backup, you may encounter certain types of errors. Sometimes the app closes without showing any error or giving any notification. You may receive “Unable to backup QuickBooks company file” and “Backup failed” error messages. Quickbooks Online Backup Assistant

Quickbooks Online Backup Assistant

Read: QuickBooks Certified Experts

Various Reasons for Quickbooks Online Backup Problems

Your important work may get interrupted due to some technical issues. Here are several reasons why QuickBooks users may have difficulty creating a data backup and company file:

  • It may be that the data backup command has crashed
  • Unable to create the portable file
  • The backup process of the verification stage failed
  • Data might have been corrupted
  • It may be.ND file is damaged or incorrect

Why did you face Quickbooks Data Backup Issues?

Some of the reasons are mentioned below due to which you may face problematic interruptions during the backup process:

  • The company file name is longer than 65 characters
  • The .adr extension is required for the file name
  • The company file is larger than 3 GB
  • Company file path too long
  • You are trying to save the backup to an external drive or flash drive

So, always keep the above-mentioned points in mind and never repeat the same mistake while backing up your data in QuickBooks. This will surely allow you to efficiently back up all your data as well as company files online without any hassles.

How To Back Up QuickBooks Online Data And Company Files?

To prevent damage to your data, you should back up your QuickBooks Online file from time to time. Here’s the complete process for backing up your QuickBooks data and files. Just follow the given steps carefully one by one and try to secure your data:

  • First, switch to the single-user mode by going to File Options > Switch to Single-User Mode
  • From the QuickBooks File menu, choose “Backup Company” > “Create Local Backup.”
  • In the Create Backup window, select Local Backup, then press the “Options” button
  • In the Backup Options window, click Browse and select the location of the backup copy
  • When you have selected your preferred location, click “OK”
  • Note down the other options on this page and select the one you like. Each option is explained in detail below. Click “OK” when finished
  • Check the Add backup date and time file to the name box to help differentiate between the backup files.
  • Check the Limit the number of backup copies to this folder box and enter a number if you want to limit the number of backups created for a single company. This will be useful for saving hard drive space
  • Check the box “Remind me of backups when I close my company file every _” and set a time based on receiving regular backup reminders
  • Select an option from Full Validation, Fast Validation, and No Validation to verify the data while saving. Leaving the verification off speeds up the backup process, but we recommend that you only be notified if the damage is detected in your file after enabling it.
  • In the Create Backup window, click the “Next” button
  • Choose the appropriate location where you want to save your backup now. You can also choose to schedule future backups or both
  • If you choose Save Now, you will be prompted to choose a location to save your backup file. It will be automatically saved at the location specified by you in the same options as before. Select “Save” to create a backup file
  • If you choose both “Save Now” and “Schedule Future Backups” or just “Schedule Future Backups” to save backups when you close your file, you’ll get the “Schedule Future Backups” automatically when you close your company file. Tick ​​or check “Save a copy to be saved”.
  • To save a backup on a backup schedule, click the “New” button to configure the backup schedule. You can provide details of your schedule, specify a backup location, and set options for the days and times when the backup should be performed. Click “OK” once satisfied
  • Click “Finish” when you have completely completed the online backup process

Quickbooks Data Backup Company File on an External Drive

There is another option through which you can protect your company file from accidental loss. You can also back up your data to an external drive or flash drive. Below are the steps to do so, so do it yourself:

  • Go to the “File” menu and select “Save a copy or backup”
  • Select the backup copy and click “Next”
  • Select Local Backup and click “Next”
  • When asked where you want to save your backup copy, select “Save Now” and click “Next.”
  • Navigate to a location on your local drive, usually the C:\ drive, and click the “Save” button
  • Minimize QuickBooks Desktop
  • Locate the backup file on the local drive
  • Right-click on the file and select “Copy”
  • Open a “Windows Explorer” window
  • Double-click the corresponding drive letter for your external or flash drive to open it.
  • Right-click on the file and choose Paste

Get QuickBooks Online Backup Assistant Help for Guidelines

You can read these instructions to create an online QuickBooks backup of your data. If the above information is not helpful to you, you can also choose QuickBooks online backup assistant Support for reliable guidelines on the backup process. Experienced and competent professionals who will assist you with their combined skills.

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