If you want to print a cheque with correct alignment, you must make sure that the printer settings are correct. If you don’t align your cheque correctly in QuickBooks, your efforts to create an accurate cheque will be in vain.
It’s easy enough to line up checks and print them accurately. In this article, we’ll show you how to do this by following a few simple steps. If you wish to speak to someone in person to discuss this issue further, you can call us toll-free at +1 800-213-6058 and our team of experts will be happy to assist you.
Read: How to Fix Quickbooks Error Code 324 with Simple Steps
How To Align Printer Settings To Print Cheques
The most important process for printing an accurate cheque in QuickBooks Online is to properly align the printer settings. Now let’s take a look at the steps to establish a proper alignment to print an accurate cheque in QuickBooks Online.
First stage:
- First, you’ll need to insert blank pages into your printer to test cheque alignment by printing a sample check on blank pages.
- Then you have to click on “+ New”.
- Then, you need to click on “Print cheque” and then “Print Configuration”.
- Then you need to choose your type of cheque and click on “Voucher” or “Standard”.
- Then you need to click on “Show preview and print sample” and then click on “Print”.
- Now you should follow the onscreen steps and print your sample check successfully on a blank page.
- Now you have to place your sample cheque on the blank check and compare them to see if the alignment of the sample check matches with the alignment of the blank cheque.
- If the alignment of the sample cheque matches that of the blank cheque, you are ready to print your regular cheque. If it doesn’t match, go to the next step.
Second Step:
- First, you need to download and install Adobe Reader on your computer.
- Now open QuickBooks Online, then click “+ New.”
- Then, you need to click on “Print Check” and then “Print Configuration”.
- Then you need to click “No, continue configuration”.
- Then you need to set Adobe Reader as the default PDF viewer.
- Then go back to QuickBooks Online and click “Show preview and sample prints,” then click “Print.”
- Now you should follow the onscreen steps and print your sample check successfully on a blank page.
- Now you have to place your sample check on the blank cheque and compare them to see if the alignment of the sample cheque matches with the alignment of the blank cheque.
- If the alignment of the sample cheque matches that of the blank cheque, you are ready to print your regular cheque. If it doesn’t match, go to the next step.
Third Step:
- Since the two steps mentioned above failed to align your checks, you now need to fix the alignment of your cheque.
- Now open QuickBooks Online, then click “+ New.”
- Then, you need to click on “Print cheque ” and then “Print Configuration”.
- Then you need to click “No, continue setup” twice, then the check will open in an alignment window where you can easily change the margin of your cheque to match the sample of the cheque and the correct alignment of the check can give.
- Now in the cheque Image window, you need to drag the grid so that the numbers on the check print sample stay where they appear. Thus, the alignment of the check will be automatically adjusted by QuickBooks Online.
- The numbers that appear in the vertical and horizontal areas of the cheque sample are adjustable and will help QuickBooks know where to print the cheque amount.
- Now, after you have successfully adjusted the grid, you need to click on “Show preview and print sample”.
- Then you need to click on “Print”.
- Now you should follow the onscreen steps and print your sample cheque successfully on a blank page.
- Now you have to place your sample cheque on the blank cheque and compare them to see if the alignment of the sample check matches with the alignment of the blank cheque.
- If the alignment of the sample cheque does not match that of the blank cheque, you should repeat the grid adjustment step over and over again until you achieve the exact alignment of your cheque.
- Then you need to click on “Finish Configuration”.
Fourth Step:
- If the alignment of your cheque is still not accurate, you need to configure your printer dialog box and adjust the scale there.
- When you click the Print option in QuickBooks Online, it simply opens the default Print dialog.
- You need to adjust the size of the pages and adjust the scales as well. The process of adjusting page sizes and scales varies with different printing experiences.
- You need to follow a step-by-step process to adjust the scale and size in the Printer dialog box, and then check Print Aligned properly.
How To Align Pre Printed Cheques In QuickBooks Online
You can fix the alignment of your pre-printed cheque in QuickBooks Online Payroll, Intuit Online Payroll, and QuickBooks Full Service Payroll. Now let’s see the steps to align it in QBO.
First stage:
- First, you need to configure printing preferences
- You need to open the “Settings” option and then click on “Payroll Settings”.
- Now go to the Preferences section and click on “Print Paycheque “.
- Then you need to click on “QuickBooks Compatible Preprinted Check Inventory”.
- Then, you need to click either “Print 1 stub” or “Print 2 stubs”, then click “OK”.
Second Step:
- Now you need to configure the control alignment.
- You have to click on “Open Alignment Window” and then print the sample cheque.
- Now you have to follow the on-screen steps and then close the open alignment window.
- Then click “Align cheque ” and print the PDF file successfully.
- Now you have to follow the on-screen steps and enter the most appropriate number and letter for the required alignment.
- Then you need to click on “Update Settings” and then click on “OK”.
Important:-
Let’s take an example to learn some basic tips for aligning prints. Let’s say your current settings in the Printer Setup preferences are the letter L and the number 5. Then after printing the sample paycheque if you see that
- If the information in the salary sample is too short, you will need to enter the first letter from L, that is, a letter from A to K. In this way the information will increase.
- If the information in the paycheck example is too large, you will need to enter a letter that is followed by the letters L, i.e. from M to Z. So the information will go down.
- The information in the example paycheck is too far to the right, so you’ll need to enter a number less than 5, that is, a number from 0 to 4. This will move the information to the left.
- In the salary example, the information is too far to the left, so you’ll need to enter a number greater than 5, ie 6 through 9. This will ensure that the information goes in the right direction.
Third Step:
- You should now print a sample paycheque.
- You need to open the “Payroll” option and then click on “Employees”.
- Then go to the “My Payroll” option and then click on “List of Paycheques.”
- Next, you need to select a paycheque and then click “Print.”
Conclusion
We hope you can now easily auto-align your cheque in QuickBooks Online. Just follow all the steps carefully and keep in mind which default PDF viewer you are using. We would recommend that you read the complete article and go through all the steps carefully without skipping a single step to complete your process. You can give us a call if you need help from us Call +1-800-213-6058 team.